Minutes to 10/15/08 Board Meeting

Beddington Lake East Road Maintenance Association
Board Meeting Minutes
Telephone Conference, 10-15-2008, 7pm
In attendance: Peter Aten, Brian Govang, Marty LaMarche

Agenda
1) Status of association document updates
2) Status of road maintenance
3) Treasurer's report
4) Other business

Peter Aten:
Minutes to prior meeting were approved via e‐mail.

1) status of association document updates
All translated (word) docs are in hand. Brian, we think we have to use
original documents language. Discussion ensued regarding grammar and wording
of original documents. Peter will interface w/attys. They need orig docs and
minutes of board discussion during interim. Need to talk to Win about who
will be the registered agent.
All agree. Next steps cleared. Peter will notify all by email about costs,
timing and response to wording issues that Brian raised.

2) Status of road maintenance Brian:
Brush cutting and culvert projects were completed.
Discussion ensued regarding location of culvert.
In line with planned incremental improvements to road.
Brush and culvert costs totaled $2100.

3) Treasurer's report. Brian:
Balance in checking account after administrative and road maintenance costs:
$17,600.40
Five lots haven’t paid: 10,15,19,55, 63
Discussion ensued regarding posting delinquent members’ names. Board agreed
to post only lot numbers until all phases of collection letters have been
sent.
Brian will follow up as he has in the past to collect delinquent fees.
Brian will e‐mail copies of his collection letters to board members.

4) Other business
A complaint was registered to Marlene Sullivan by a Maine State Forrester
regarding gravel being taken from East Beddington Lake Road gravel pits.
Forester recommended that the association post to its website that camp
owners should not remove gravel. It is illegal to do so.

Peter Aten: Any other topics
None.

Peter Aten: Next steps. Follow up with the attorneys. Brian’s progress in
following up with delinquent lot owners. Update of current tasks will be done via
email.

Next meeting: Tuesday, November 18 at 7 p.m.
Brian will discuss results of 3rd notice and the follow up telephone call.
7:30 p.m. Meeting adjourned.

Respectfully submitted.
Martha LaMarche
Recording Secretary

Ah, Fall