Minutes to 9/17/08 Board meeting

Board Meeting Minutes
Telephone Conference, 9-17-2008, 7pm
In attendance: Peter Aten, Marlene Sullivan, Brian Govang, Marty LaMarche

Agenda
1) Status of revised documents
2) Spruce Mountain property and Marlene’s conversation with Debbie at SFC

1. Documents
Peter: Thanks to Brian and Marty for putting docs together for attorney and website.
Brian: Did not read word for word through document to look for errors…recommend board
proofread documents. (Marty and Peter will coordinate proof reading. Peter has Adobe program
to read pdf.) Articles of Inc. mailed to Marty for retyping or scanning. Discussion regarding the
attachment section of the articles…Pg 3 of 3… Attachments … we have 3 pgs… begins
w/#5…is something missing? Covenants were reworded to be grammatically correct… at rev b
in the margin at the end. Board will review via e-mail and correspond. Bylaws doc was finished
and forwarded to Peter by Marty.
Peter: recommends the attorney looks over all before we post to web. All agree.
Peter: Anything else on updating of docs… No? Recap…Marty send doc to Brian…Peter will
proof w/Adobe voice program.

2. Conversation with SFC
Marlene: Spoke with Debbie Bourgone questioning the sale of Spruce Mountain lots. Debbie
said there are no plans now and it will be a long, long time off. Marlene told Debbie that the
Association feels that all future lot owners should have to be part of our road association. There
is one private owner of a Spruce Mountain lot. His arrangements were done differently and he
was not made to join a road association…they just started doing things differently. Marlene said
it’s not fair … Debbie agreed … said send an e-mail and she will forward it to SFC owner and let
him know how we feel.
All thank Marlene for making the call.
Peter recaps by saying that probably all we can do is appeal to their fair nature.
Marlene…tried to e-mail the follow up to Debbie…but didn’t go through their company e-mail
filters. She followed up again with Debbie, who took notes and said she’d pass the information
on.
Marty: Should we approach the town?
Brian: The road actually belongs to SFC.
Peter: Notifying the town to get this situation in their thought process is a good idea… in a
friendly-and-fair-thing-to-do-kind-of-way. We should mention it to Phil White. Can’t hurt.
All agree.

3. Other
Peter: Anything else
Brian: Road projects…called Herb Jordan about clearing and culvert. He will start after finish
SFC job he’s working on now.
Peter: will contact attorney as soon as docs are complete.
Brian: Treasurer’s Report: 20 owners outstanding on their dues. A second mailing will go out on
the 9/24/08. Regarding the review of documents… requests that the attorney bills directly to
treasurer to expedite payment.

Next board meeting set for October 15th… at 7pm
Meeting adjourned 7:30pm
Respectfully submitted
Marty LaMarche
Recording Secretary