Minutes to May 23, 2018 Board Meeting

Beddington Lake East Road Maintenance Association

Minutes of May 23, 2018, Board Meeting

Meeting called to order at 7 p.m. via telephone

Present: Peter Aten, President; Marlene Sullivan, Vice-President; Jean Heath, Treasurer
Absent: James Tucker, Secretary.

Minutes of the March 21, 2018, meeting were unanimously accepted.

Jean Heath presented the treasurer’s report. Current bank balance is $12,154.13 as of the end of April.  There is one outstanding dues notice.

Discussion on road conditions and maintenance plan.

• Peter contacted Herb Jordan, our regular contractor, to let him know that Randy Madden would be doing this year's grading per direction of the paper company, as they were paying the cost for routine grading this year based on the logging they did last year.
• Marlene reviewed the road conditions with Randy Madden in person in advance.  He recommended putting 6" of gravel down over poor sections of roadway, and putting calcium on the hill by Shorey Brook.  He also agreed to ditch where needed.  He agreed to do as much as possible with $6000 or less.
• Randy Madden later called to note that there was a lot of material present already, and proposed grading the road down the bed and redistributing the material to re-establish a crown.  This would save on material costs. Marlene contacted other Board members and this plan was agreed to.
• Grading is now complete.  Calcium has not yet been applied to Shorey Brook due to equipment issues but will be in the near future.
• Marlene has received compliments on the condition of the road.
• The Board discussed what our expectations should be for future road maintenance activity and costs.  Applying calcium will be an additional ongoing expense, as will a 2nd grading in late summer as discussed at the last annual meeting.
• The group discussed the fact that there are some significant dropoffs at the side of the road in certain spots.  It may be appropriate to mark these with signs, rocks or reflectors.
• The signs marking the bridge were knocked over during the winter.  They probably need new, sturdy posts.
• Contractors continue to tell us that wheel spin accelerates washboarding on Shorey Brook hill.  The board discussed adding a sign to tell people to go slow up the hill.
• Marlene noticed a lot of trash on the side of the road.  Peter will put a note regarding rhat in the annual mailing.
• Marlene will ask Randy Madden about when the best time is to to a 2nd grading, per the agreement at the 2017 annual meeting.

Annual Meeting

• The first Saturday in August is the 4th.  The Board agreed to schedule the annual meeting for August 4 at 10:00am
• Peter will contact the town to reserve the hall
• Notice of the meeting cannot go out earlier than June 15
• As always, we are looking for a member to volunteer to host the annual party.

The board agreed to meet again June 19, 2018 for final review of the mailing and meeting planning.  Peter will send out a reminder.

Meeting adjourned.