Minutes to the July 24, 2007 Board Meeting

Present
Peter Aten, President; Marlene Sullivan, Vice-President; Brian Govang, Treasurer; Bob LaMarche, Secretary

Annual Meeting
The Board reviewed and finalized the agenda for the Annual Meeting scheduled for August 4 and discussed the topics that will be presented to members, including: road maintenance update and priorities for next year, the Treasurer’s Report, voting on the annual assessment, alignment of Association by-laws with covenants, identifying new Association members to serve on the Board, and subdivision of lots after the 5-year moratorium and the potential effect on the Association.

In an effort to optimize attendance at the Annual Meeting, the list of Association members was divided into four parts, with each of the Board members calling or
e-mailing members to ask if they intended to go to the meeting. If members indicated they would not be present, Board representatives would stress the importance of sending their proxies to arrive before the meeting. As members arrive at the meeting, all must sign in at the front door and provide all requested information. This list will be used to establish the presence of a quorum for voting on issues.

Road Maintenance
At the time of the Board meeting, all planned road maintenance work had been completed and inspected, including:
• Installation of a new culvert near lot 49E to repair extreme pothole erosion that had become a regular problem there
• Repair of Shorey Brook Hill erosion
• Grading of main road where necessary
• Brush cutting on same stretch of Eagle Cove Road (an area that was not included in the brush cutting done last year)
The Board also discussed future ongoing road maintenance issues that include brush cutting along both sides of the main road and adding extra gravel in trouble spots to build a more stable base.

Speed Limit Signs
Again, a reminder to all members that new speed limit signs have been posted along the main road. A couple of near accidents on the road between ATVs and cars have been reported. The Board stresses that all members must observe the speed limit for the safety of all who use the road and protection of the road from erosion. It also urges members to advise guests of the speed restrictions. NOTE: THE SPEED LIMIT APPLIES TO ALL WHEELED VEHICLES USING THE ROAD.

Next Meeting
The date of the next Board meeting will be determined after the Annual Meeting.